OSHA 2002 recordkeeping simplified

Highlights and Major Changes to OSHA's Recordkeeping Rule, 1 How Can I Tell If I Am Exempt?, 4 Low-Hazard Industry Exemption, 4 What Is Important About Recordkeeping?, 8 An Overview of What Has Changed, 8 Overview of the New Forms, 9 Work-Related Status, 9 Recording Criteria, 10 Day Counts, 11 Annual Summary, 11 Employee Involvement (Participation), 11 Protecting Privacy, 12 Reporting Information to the Government, 12 Provisions Delayed, 12 How Can I Get More Information on Recordkeeping?, 13 State Programs, 13 Part I UNDERSTANDING THE RULE . . . . . . . . . . . . . . . . . . . . . . . . 15 1. Overview of the Final Regulation . . . . . . . . . . . . . . . . . . . . . . . . 17 Changes to the New Rule, 17 Transition from the Old Rule to the New Rule, 18 Changes in the Recording Criteria, 19 Overview of the Final Regulation, 24 New OSHA Instructions, 25 Recording and Reporting Requirements, 25 o oEnforcement Date, 26 Summary of the New Recordkeeping Rule, 26 Citations and Penalties, 38 Recording Criteria for Cases Involving Medical Removal, 39 Privacy Concern Cases--Employee Privacy, 40 Physician or Other Licensed Health Care Provider's Opinion, 41 Other Changes, 42 2. Occupational Injury and Illness Recording and Reporting Requirements, Part 1904 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Purpose-- Subpart A, 51 Definitions, Section 1904.46, Subpart G, 51 Scope--Subpart B, 58 Partial Exemption for Employers with 10 or Fewer Employees, Section 1904.1, 59 Partial Exemption for Establishments in Certain Industries, Section 1904.2, 60 Keeping Records for More Than One Agency, Section 1904.3, 63 Recordkeeping Forms and Recording Criteria--Subpart C, 63 Recording Criteria, Section 1904.4, 64 Determination of Work-Relatedness, Section 1904.5, 69 Determination of New Cases, Section 1904.6, 85 General Recording Criteria, Section 1904.7, 90 Additional Criteria, Sections 1904.8 through 1904.12, 111 Reserved, Sections 1904.13 through 1904.28, 119 OSHA 300 Forms, Section 1904.29, 119 Other OSHA Injury and Illness Recordkeeping Requirements-- Subpart D, 124 Multiple Business Establishments, Section 1904.30, 124 Covered Employees, Section 1904.31,125 Annual Summary, Section 1904.32, 126 Retention and Updating, Section 1904.33,130 Change in Business Ownership, Section 1904.34,131 Employee Involvement (Participation), Section 1904.35,131 Prohibition Against Discrimination, Section 1904.36, 135 Variances from the Recordkeeping Rule, Section 1904.38, 136 Providing Records to Government Representatives, Section 1904.40, 138 Transition from the Former Rule--Subpart F, 139 Summary and Posting of the 2001 Data, Section 1904.43,139 Retention and Updating of Old Forms, Section 1904.44, 139 Amended Part 1952, 140 Reporting Fatality, Injury, and Illness Information to the Government - Subpart E, 141 Reporting Fatalities and Multiple Hospitalization Incidents to OSHA, Section 1904.39, 141Annual OSHA Injury and Illness Survey of Employers of 10 or More Employees, Section 1904.41,143 Requests from the Bureau of Labor Statistics for Data, Section 1904.42, 146 OMB Control Number Under the Paperwork Reduction Act, Section 1904.45,146 Part II PROGRAMS THAT SUPPORT THE RECORDKEEPING RULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 3. Conducting Effective Incident Investigations . . . . . . . . . . . . . 151 Root Causes Defined, 151 Benefits of Root Cause Analysis, 152 Incident Prevention, 153 What Causes Incidents?, 154 Elements of the Safety System, 154 What Should Be Investigated?, 155 Who Should Investigate an Incident?, 158 Analysis of Patterns, 159 Interviewing Injured Employees, 161 Interviewing Witnesses, 161 Re-creating the Incident, 164 Determining Cause, 164 Corrective Action Plans, 165 Problem-Solving Techniques, 166 Investigation Report, 167 4. The Benefits of Job Hazard Analysis . . . . . . . . . . . . . . . . . . . 170 Why Do a JHA?, 170 Assigning Responsibility, 172 Conducting a JHA, 172 Breaking Down the Job, 173 Developing a Priority List of Tasks, 175 Using Employee Participation to Develop Task-Specific JHAs, 179 Reviewing the JHA Until Employees Understand the Hazards of the Job, 180 Developing an Action Plan to Identify Incidents, 180 5. Developing and Administering a Medical Surveillance Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Why Do You Need a Medical Surveillance Program?, 185 Who Should Manage the Medical Provider?, 186 What Services Do You Need from a Medical Provider?, 187 The Range of Medical Provider Functions, 188 Early Recognition and Treatment, 188Protocols and Established Standardized Procedures, 190 Medical Provider Qualifications, 190 Evaluating the Qualifications of a Medical Provider, 191 6. Employee Participation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Why Should Employees Be Involved? 194 Getting Employee Participation Started, 197 Usual Forms of Employee Participation, 201 What Management Must Do, 201 7. Overview of How OSHA Works . . . . . . . . . . . . . . . . . . . . . . . . . 205 OSHA Success Stories, 206 OSHA's Cooperative Programs, 206 Voluntary Protection Programs, 207 Progress and Challenge Ahead, 207 The Purpose of the OSHA Act, 208 Citations and Penalties, 212 How Does OSHA Determine Citations Based on the New Rule?, 218 The Appeals Process, 227 8. Final Words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 Appendix A Regulatory Requirements . . . . . . . . . . . . . . . . . . . . . 243 Appendix B Side-by-Side Comparison . . . . . . . . . . . . . . . . . . . . . 273 Appendix C Fact Sheets from OSHA Website . . . . . . . . . . . . . . . 277 Appendix D Frequently Asked Questions . . . . . . . . . . . . . . . . . . 291 Appendix E Recordkeeping Training Presentations . . . . . . . . . . 311 Appendix F Federal Jurisdiction State Plan States . . . . . . . . . . . 399 Appendix G Forms for Recording Occupational Injuries and Illnesses and Miscellaneous Information . . . . . . . . . . . . . . . . . . . 403 Appendix H OSHA Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . 433 Appendix I Final Update to OSHA 300 Rule . . . . . . . . . . . . . . . . . 465